Getting a good deal on a copier lease is only one part of the expensive of having an office machine. There are a number of consumables to consider, and it can be hard to keep track of everything on your own. However, it is important to not forget about the external costs because print, toner, maintenance, and operation costs can add up quickly. One great option to keep everything organized, while relieving some of the stress is to assign a copier manager.
Choosing the right copier manager can save you a lot of money and hassle on your copier lease. They will have a number of functions that, if some correctly, will start saving you money right away. They should be someone that is able to take on the extra responsibility. This person should be good at staying organized and finding patterns.
A good copier manager should:
- Track print usage and set up a good print buying plan
- Make sure you are stocked on all consumables
- Notice if someone is using too much color ink
- Look for specific areas of waste and reduce
This is a job that can be accomplished by someone in your office if you have the resources. There are also a number of document management and print management services available. These services will do everything discussed above, but with pinpoint accuracy. They will track everything that happens in your copier and help keep you up to date.
It’s important to make people accountable for their print usage. Having a copier manager can really help you keep costs down and save stress. It’s one of the best ways to make sure you are doing everything you can to keep your copier working efficiently, and affordably.