Ending a Copier Lease

If you are in the middle of your first copier lease then this article is important to you. When people get their first copier lease they generally spend a lot of time trying to understand rules and pricing. What they usually skip is understanding what happens when your lease is about to end. Ending a copier lease seems like it should be straightforward, but that’s not always the case.

There are a couple of things you want to pay attention to when your lease is coming to an end.

  • Checking for automatic rollover
  • Know who is responsible for shipping
  • Understanding packaging regulations

These three things can make a big difference if you wait to figure out what you’re in charge of. Automatic rollover is perhaps the most important thing to pay attention to. On some leases your company may be able to continue your lease unless you specifically state otherwise. This means that you will typically need to send in a written letter between 90-45 days before your lease ends. If you don’t follow this then you might be stuck on your lease for additional months.

You also can’t just assume that your company is paying for shipping the copier. Often times they leave it up to you to figure out how you plan on shipping your office machine back. Figure this out early to avoid overpaying with last minute needs.

Finally, know how you have to package everything up. Toner needs to packaged separately to avoid spills and stains. You may need to package things like the paper trays separately as well. You may have to pay fines if you don’t follow your company’s rules.

Ending a copier lease doesn’t have to be hard. Just make sure you understand what is expected of you beforehand. That way you won’t have surprise charges later.